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The University of Tennessee

Mathematics Department

Frequently Used Tools:




Travel Paperwork

Download travel forms here:

  1. Travel forms (requests or expenses) can be emailed or handed to Connie, or handed to the person at the front desk. Do not leave paperwork in Connie's mailbox.
  2. Make sure you fill out the correct forms:
    • Travel Request (when you are going on trip)
    • Travel Expense (when you return and want reimbursements)
  3. Travel request: Connie will need the following:
    • The purpose of your trip.
    • If you are giving a talk, the title of your talk.
    • The amount of your estimated travel expenses.
    • Time and date of your departure and return.
    • What account(s) your expenses should be charged to.
    • A hard copy of the website page for the conference you will be attending.
    • Inform us if your expenses will be reimbursed from your host.
    • Inform us if you have applied for financial assistance from any other source.
    • If you are traveling for an NSF grant, tell us how the trip will benefit you and NSF.
  4. Travel expense: Connie will need the following:
    1. Receipts for everything you are claiming as an expense
      1. If the receipt is not 8.5 inches by 11 inches, please put each receipt on a separate sheet of paper.
      2. Describe each item on the receipt.
    2. Let Connie know if you are claiming the per diem.
    3. The amount you will be reimbursed from your host (in American dollars).
    4. You will not need a receipt for anything under $50, but you still need to describe the charge (example - taxi, train, etc.)
  5. If requesting funding from the department, you must attach a quote of the airfare (economy) when necessary.
  6. Timeline for filling out travel requests:
    1. Domestic travel – 2 weeks
    2. Foreign travel – 5 weeks

Even if you are going on a trip that will have no cost to UT, you must fill out a travel request form per department policy.

Please be as thorough and complete as possible. Many of you are doing a great job with travel, thank you for your cooperation. However, it still helps to make sure everything is in order when you hand in the paperwork.

last updated: Oct 4th 2012